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What is a Landlord Gas Safety Certificate? If you're a landlord, it's important to understand your responsibilities in relation to the safety of gas at your property. Gas Safety (Installation and Use) Regulations 1998 are mandatory for landlords. Gas Safe registered engineers must check your appliances and flues at least once a year. You must also provide a copy of the gas safety record to your tenants. What is a landlord gas safety certificate? A gas safety certificate for a landlord is a formal document that an Gas Safe registered engineer gives to the owner of the property after conducting a safety inspection. This should include all of the details about the property's gas pipework, flues and appliances that have been inspected for safety. Landlords have a legal responsibility to ensure that these items are in good order and to send copies of the document to their tenants. The law requires that all landlords have their property inspected and get a new gas safety certificate every 12 months. However, the regulations also require landlords to plan their inspections no more than one month prior to when the date on which their current certificate is due to expire. This will prevent any coverage lapse and provides the best possible protection for their tenants. To obtain a landlord's Gas Safety certificate an engineer who is registered with Gas Safe will need to visit the property. This engineer will inspect the gas appliances and pipes in the house. The engineer will also test the appliance's emergency control. The engineer will also test the emergency controls on each appliance. If the tenant is refusing to permit access to the inspection, the landlord may attempt to persuade them to allow the inspection to allow access by sending a clearly written letter explaining why they need the checks to be completed and what would happen should they refuse to let them in. If this doesn't work, the landlord can then think about initiating the eviction process by sending them an Section 21 notice. It is mandatory to provide your tenants with a copy of a completed Landlord Gas Safety Record, within 28 days after each inspection. This must be provided to existing tenants as well as any new tenants prior to when they move into the property. In addition, you should keep a copy the document for a period of two years. What is a gas safety certificate for tenants? Generally speaking, landlords should ensure that all gas appliances in their properties are regularly tested by an Gas Safe registered engineer. The cost can vary from PS60 to PS120, depending on the scope of the test. The engineer will provide an CP12 to the landlord after the inspection. This document must be provided to tenants in four weeks after the test has been completed. The document is a record and must be kept by the landlord for two years after the date of the initial inspection. It is recommended to keep the documents online to reduce waste. Landlords must also make sure that they have access to the property in order to conduct the annual gas and service security checks. The law states that if the tenant refuses access, the landlord has to adopt reasonable measures to gain entry and carry out the check. It could be necessary to write to the tenant and ask them to contact an engineer directly, and to make repeated requests for entry. You can also contact your local council, who may be able send an official to explain why it is crucial to allow access for safety and maintenance checks. If a tenant still refuses to grant access, the landlord should consider beginning the process of expulsion. It is the landlord's legal right to evict tenants who do not cooperate with security checks. Landlords should seek legal advice prior to making this decision as it may be difficult. The landlord is required to supply gas appliances, pipes and flues for tenants. This is true even if a landlord sublets the property to an outside party. However the original landlord and anyone who has been given duties by contract, should cooperate to ensure that the statutory requirements are met. If a landlord has employed the services of an agent managing their rental properties, it is important to know who is in charge of organizing the gas safety test. Some agents will take on this responsibility, but it is important to consult with the agency to ensure that you are covered. What is a gas safety certificate for sub-letting? When a landlord rents their property, they must ensure that the property is safe for those who live there. A gas safety certificate shows that all gas appliances and flues within the property have been tested and deemed safe by an accredited gas engineer. The landlord is responsible to ensure that gas safety checks are conducted every year, and that copies of the certificates are provided to the tenants. The checks must be conducted by an Gas Safe registered engineer. The CP12 form must contain the Gas Safe engineer's ID number and the date of the issue. It is also an obligation of law that the landlord hand the tenants a copy the gas safety certificate within 28 days of any tests being completed. In the same way, landlords must provide a copy of CP12 to any new tenants prior to when they move into. This rule is not applicable in the case of a property that has been let out for a brief time, such as an apartment for students or a holiday cottage. Include these exemptions as part of your tenancy contract to avoid any future legal issues. If a landlord discovers their appliances or flues do not meet the safety standards of an inspection, they must repair them as soon as he can. This could mean the removal and reconnection of the gas supply. Landlords are accountable for ensuring that their gas engineers are Gas Safe registered, and must verify their identity by seeing their photocard before carrying out any work. Despite the exemptions mentioned above the regulations for landlords and gas safety inspections are extremely strict and must be observed. If gas safety certificate landlord is found to be in breach of the regulations they could be prosecuted, which can result in fines or even jail sentences for the person who is in breach. Total Landlord is here to help if you are a landlord who needs to schedule an inspection of gas safety. We have a network of Gas Safe engineers who can visit your home, carry out a full inspection and provide you with a CP12 gas safety certificate. We provide competitive prices and same-day service for emergency situations. Contact us or visit our website today for more information. What is an annual gas check? If you lease out a part or all of your home, it is your legal obligation to carry out an annual gas safety check. This includes checking the boiler and other gas appliances, including flues and pipework, and any fittings and fixtures that make use of or exhaust gas. A certified Gas Safe engineer will inspect your property and make sure that everything is current and safe. They will examine the gas appliances and flues and look for signs of carbon monoxide poisoning or leaks. They will also make sure that the gas supply is turned on and that the gas meter has money on it. It's a good idea provide your tenants with an original copy of the gas safety record after the inspection and verification was completed. The record must be handed out to any existing tenants within 28 days and to any new tenants prior to when they move into the property. Keep the copy for yourself as well as any agents you employ. Landlords must arrange and pay for gas safety certificates and inspections for their properties. If a tenant does not permit you to conduct the maintenance or inspection, you must take “reasonable steps” to gain access. This could mean sending a strongly worded letter stating why you require access to the property and what the security checks will entail. If the tenant is still refusing to allow access, you could consider launching a Section 21 eviction process. When you purchase an insurance policy for landlords with Hometree and Hometree, your annual gas safety check is included. That means you don't have to organize it on your own or fret about when you'll need to do it. You can rest assured that our team will be available to help you if you're looking to change your policy information or renew your policy. Visit the Hometree site for more information about our insurance for landlords. You can also sign up for a free estimate to learn more about the packages and how much you'll have to pay. Our no-price hike guarantee means that your annual cost will not increase more than the rate of inflation for the first year.